Using Visuals in Presentations
by Allyncia Williams
Ferris Bueller’s Day Off has to be one of my favorite movies from childhood. Ferris Bueller, a high school senior, basically plans the most exciting day off ever in Chicago, city of my birth. Since my days home from school were spent watching reruns, thermometer checking and waiting for Oprah to come on, this movie was pure brilliance of what adventure could be had if one was resourceful and adventurous enough. The funniest scene for me is when his monotone voiced teacher continues to repeat his name to confirm attendance while the scene cuts away to Ferris having the time of his life. Everyone laughs and agrees, ‘What a terrible presenter!’
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How can we make presentations dynamic, memorable and practical? In this article, I can show you how you can engage all the senses of a live audience to capture, keep and ensure your corporate audiences come away with something they can use.
Since starting my teaching career in Sunday school, I realized once you stand in front of a group, you can lead them anywhere. For instance, if I say, “Everybody, get up!” They get up. If say, “Now, we are going to do this..." They prepare their minds for what’s next. After teaching and guiding some exercise, if I say, “How did we learn to solve this scenario?” The participants recite back what we did. I use visuals, sound, movement spacing and change of modalities because without even studying attention span or brain theory, my background as a singer taught me, you need to keep your audience active no matter the topic!
Let’s look at ways you too can engage your audience with sound, movement, visuals, nonverbal and change modalities:
We’ll start with what you see since the speed of light is faster than all of these dynamics. The first effect you have on your audience is how you and your presentation environment looks. How are you dressed? What is on the board? How are the seats placed? Are there documents already placed in position before they enter the room? Is it clear you are in charge or about to take charge?
- Like a theater stage, you are in front of everyone. Unlike a theater stage, everyone is on stage with you. Arrive first so that you can set up any notes on the board, documents on the desks and test the technology. Be sure to keep your personal belonging out of sight and have your phone on silent with no vibration.
- Be sure to wear something comfortable and tasteful so that it is easy to turn completely around to be viewed at all angles. Practice reaching up, bending over, jacket on or off to test whether you can remain poised in what you wear.
- Keep multimedia visuals simple! Of course, we love all the imagery, animations and transitions we can impress the eye with but the real star of the show should be you. Take our PowerPoint class where I break down basic design theory for making online visuals easy on the eye and for the brain to process.
- Set up the seating in a way that is conducive to an active audience. If you are working with people hiding behind laptops, random tables and chairs or a meeting room set up, don’t be afraid to start moving items around to allow for more movement or closeness.
Visuals include you, the room, the seating and any stations or workspace available for switching gears. I’ve held active seminars in small health clinic lobbies to large 100 seater conference halls with multiple wall size screens. In each scenario, it is important to block out how you will engage the audience to get out of ‘seminar bus’ mode and create an experience for the participants they weren’t expecting when they heard they were going to sit through a presentation.
In the next article we will consider Sound in delivering Presentations that Engage the Senses.